BOTANICA:

MEMBER INFORMATION

Link Spaces recognises the right of all staff and clients to work in a smoke free environment and operates a policy of no smoking within the building,

Link Spaces wishes to create a high quality, healthy, and safe working environment for staff, clients and visitors. It must, therefore, ensure that everyone is protected from the dangers of smoke in work and rest areas.

The policy applies to all staff, clients, visitors and contractors.  You may smoke outside of the building in the designated smoking area which is located in the car park towards the South side of the building.

We recognise that dogs can be a valued and important part of employees lives and their ability to bring a dog into their workplace may enhance the quality of their work life.  

Keeping dogs in the workplace, however, must be considered a privilege and as such, requires complete responsibility on the part of the owners. Dog owners should be aware that not all employees or visitors like dogs, and in some cases people with allergies cannot tolerate being in close proximity to animals.

To be respectful of all occupiers at Botanica and Link Spaces, the following policy will apply;

Botanica Site Dog Policy

1. Bringing a dog to work is to be considered a temporary arrangement rather than an everyday occurrence (unless previously agreed between occupier and landlord legal teams).  Botanica Ditton Park occupiers should not plan to “raise” or keep their dogs at work.  
2. All dogs must be supervised and cannot be left in Botanica Ditton Park facilities overnight or while the owner is not present.  Dogs should not be unattended at any time.  Dogs should be kept in an employee’s office, and they are expected to be on leashes at all times; exceptions would be if the dog is contained in an office/cube area.  Dogs should not be running around unattended.  Dogs are not allowed to wander the floors unescorted and should not be left unattended or tied up next to major thoroughfares.  Do not leave your dog tied to anything for a long period of time (more than 30 minutes).
3. Dogs are not allowed in the bathrooms, gym, restaurant, reception, or any other communal areas. This includes the shuttle bus which is considered a communal area.  
4. Keep dogs away from common area meetings such as seminars, outside events, etc. Also, keep them away from small meetings unless you have direct, clear approval from each of the attendees that it is OK to bring your dog.
5. Dog owners must access the building via their own separate entrance, not via the communal entrances.  If you do not have a separate entrance to your domain, please discuss options with the Building Manager.  
6. Dogs will be dogs, but the caretakers need to be responsible pet owners. Pet owners are responsible for ensuring any dog fouling is picked up and placed in the appropriate dog bin located by the dog agility park. It is not acceptable to leave dog fouling for the landscaping team to remove.  If a pet has an indoor “accident”, they will be asked to go home and not return. Pet owners are financially responsible for any damage or cleaning to Botanica Ditton Park facilities, this includes damage from accidents, excessive pet hair and odour removal.
7. The Botanica Ditton Park team take great care in creating and maintaining the quality landscaped parkland environment for the benefit of the estate occupiers, whilst we anticipate responsible dog owners will walk their dogs on leads it will not be considered acceptable for dogs to run free on the lawn.
8. Dogs with evidence of fleas will be asked to go home until the problem has been alleviated.
9. Dogs must be properly licensed and vaccinated and owners must maintain adequate liability insurance against dog mishaps. We reserve the right to request evidence of such at any time.
10. Botanica Ditton Park assumes no responsibility for any pet.

Link Spaces Dog Policy

1. Dog owners need to check with their manager, team members and neighbours PRIOR to bringing the pet to work to ensure no one near them has concerns or allergies. Employees with allergic reactions to dogs may ask the owner to refrain from bringing the dog to work. If someone has a dog allergy, the dog will not be permitted into the office space unless they can be kept a safe distance from the employee.
2. Some occupiers may not be comfortable with, or could be scared of dogs, regardless of how well trained or mellow the dogs are – please be mindful of this. Aggressive behaviour, such as growling, barking, chasing, or biting, is unacceptable and the pet will have to be taken home with the first complaint.  Any incidents and the dog will not be permitted to return.
3. Any behaviour which interferes with another employee’s ability to work, will be cause for a pet to be taken home (interference is in the eye of the beholder). An example might be excessive odours from the dog or excessive noise.
4. Dogs are not allowed to wander the corridors or communal areas without supervision. They are allowed to sit in the Break Out Spaces and the coworking areas as long as they are on leads or carried.
5. Dogs must be kept on leads when walking through the communal areas, this includes toilets, reception, kitchen areas, and corridors. Only in offices may they be off-lead but only with the comfort and permission of all colleagues in the office space.
6. Dogs with evidence of fleas will be asked to go home until the problem has been alleviated.
7. Dogs must be properly licensed and vaccinated, and owners must maintain adequate liability insurance against dog mishaps.
8. Link Spaces assumes no responsibility for any pet.

• All visitors must give the company name of the company they are visiting to security before entering the car park.
• All visitors must report to Link Spaces reception and sign in and out in the visitors book located on the reception desk.
• If you are expecting a number of visitors on the day, please advise the Link Spaces Centre Team with a list of delegates and the times you are expecting them.
• Please advise your visitor to park in the visitors car park.
• The Centre Team will contact you on the phone number we have on file.
• We will invite the visitor to have a seat in reception. Please collect your visitors at your earliest convenience.
• If you have booked a meeting room, please let the Centre Team know if you would like your visitors taken straight there.
• If your visitor arrives out of hours, it is the members responsibility to ensure the visitor is collected from the car park and upon departure that they leave the building & venue.
• No visitor must be left unaccompanied at any time.
• Please make sure your visitor is aware of the health and safety guidelines for the building, including the fire evacuation point.
• No visitors should be sat in the dedicated desk space, this is for those who have paid for a desk only.
• Please be respectful of other members in the centre and keep noise to a minimum when you are in the communal spaces.
• You are welcome to bring up to two visitors into the shared areas for up to two hours. If you have more than two visitors, please book a meeting room.

The document below is provided by the Building Facilities Team and all policies must be adhered to.

Botanica Children Policy

The document below is provided by the Building Facilities Team and all policies must be adhered to.

Botanica Drug Policy